Agenda - Annual Parish Council Meeting - Sedgebrook 19 May 2022
SEDGEBROOK ANNUAL PARISH COUNCIL MEETING
at 7 pm on Thursday 19th May 2022 in Sedgebrook Social Club
AGENDA
1 To elect the Chairman of the Council and receive the Chairman’s Declaration of Acceptance of Office
2 To receive apologies for absence
3 To receive any declarations of interest on any item on the Agenda under The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 of the Localism Act 2011).
4 Appointment of Vice-Chairman.
5 To approve the notes of the last Parish Council Meeting held on 7 April 2022 to be approved as the Minutes
6 Correspondence
7 Public Forum
8 Highways – general discussion
9 Recreation Field
9.1 Update following recent inspection of play equipment
10 The Green
10.1 Village Green – project on the phone kiosk, tree replacement and flagpole – update
11. Policies to Adopt
11.1 Complaints Procedure and Handling Method – to adopt
11.2 Abusive, Persistent or Vexatious Complaints Policy – to adopt
11.3 Dignity at Work Policy – to adopt
11.4 Grievance Policy – to adopt
12 Finance (The Clerk) –
12.1.1 Details of income and outgoings since the last meeting held 7 April 2022 – verification of Bank Statement and Bank Reconciliation as at the 31 March 2022.
12.1.2 Quarter End Accounts as at 31 March 2022
12.1.3 Vat Return
12.2 Review of Financial Commitments
12.3 Audit 2021/22 - End of Year reconciliation – to be accepted and signed
12.4 Annual Internal Audit Report 2021/22 – to note
12.5 The Annual Governance Statement 2021/22 (Section 1) – for approval and agreement
12.6 The Accounting Statements 2021/22 (Section 2) – for approval and signature by the Chairman as soon as practicable
12.7 AGAR Part 2 Certificate of Exemption – to note and agree – to be signed by the Responsible Financial Officer the Chairman. The RFO to submit the Certificate of Exemption to the External Auditor
12.8 Arrangements for the exercise of Public Rights - to note
12.9 Parish Council Insurance Renewal – insurance policy expires 31 May 2022 – 2nd year of 3 year Long Term Undertaking which expires 1 June 2024
12.10 Payments List for authorisation:
12.10.1 Clerk Monthly Pay – April £475.70
12.10.2a Community Cleaner Monthly Pay – May £85.40
12.10.2b Community Cleaner Monthly Pay – June £85.40
12.10.3 Cartridge Save Ltd Ink Cartridges x 2 HP62XL £44.62
12.10.4 P E Hempstead & Sons Grass Cutting £123.06
12.10.5 BHIB Ltd Insurance £403.20
12.10.6 Upper Witham Drainage Board Rec. Field drainage rates £7.67
12.10.7 Siobhan Hensby For the sketch of The Green £100.00
13 Items to be discussed at the next meeting
14 Date of Next Parish Council Meeting – Thursday 7 July 2022