Agenda - Annual Parish Council Meeting - 6 May 2021
SEDGEBROOK’S ANNUAL PARISH COUNCIL MEETING WILL BE HELD
Virtually by Zoom at 7 pm on Thursday 6 May 2021
Members of the public are very welcome to attend the Parish Council’s Virtual Meeting via Zoom. The Zoom Meeting details are as follows:
Meeting ID: 822 3341 5040 Passcode: 372478
The business to be dealt with at the meeting is listed in the agenda.
AGENDA
1 To elect the Chairman of the Council and receive the Chairman’s Declaration of Acceptance of Office
2 To receive apologies for absence
3 To receive any declarations of interest on any item on the Agenda under The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 of the Localism Act 2011).
4 Appointment of Vice-Chairman.
5 To approve the notes of the last Parish Council Meeting held on 8 April 21 to be approved as the Minutes
6 Correspondence
7 Public Forum
8 Highways – general discussion
9 Recreation Field
9.1 Funding for goal posts – to discuss
9.2 Funding for fencing around play equipment – to discuss
10 Phone Box – flowers in containers surrounding the phone box/post box – to discuss
11 Finance (The Clerk) –
11.1.1 Details of income and outgoings since the last meeting held 8 April 2021 as per the bank statement dated 5 April 2021 – verification of Bank Statement and Bank Reconciliation
11.1.2 Quarter End Accounts as at 31 March 2021
11.1.3 Vat Return
11.2 Review of Financial Commitments
11.3 Audit 2020/21 - End of Year reconciliation – to be accepted and signed
11.4 Annual Internal Audit Report 2020/21 – has been returned by the Internal Auditor – to note
11.5 The Annual Governance Statement 2020/21 (Section 1) – for approval and agreement
11.6 The Accounting Statements 2020/21 (Section 2) – for approval and to agree signature by the Chairman as soon as practicable
11.7 AGAR Part 2 Certificate of Exemption – to note and agree – to be signed by the Responsible Financial Officer at the meeting and by the Chairman as soon as practicable. The RFO to submit the Certificate of Exemption to the External Auditor
11.8 Arrangements for the exercise of Public Rights - to note
11.9 Payment – Clerk – refund for purchase of 2 Condolence Books and also for the purchase of 2 boxesof masks for use by the Community Cleaner – her basic pay for April
11.10 Payment – Community Cleaner – wages for May
11.11 Payment – Internal Auditor
11.12 Payment – Parish Council Insurance
11.13 Online Fundraising – to discuss
12 Items to be discussed at the next meeting
13 Date of Next Parish Council Meeting – Thursday 1 July 2021