Agenda - Annual Parish Council Meeting to be held on the 16 May 2024
1 To elect the Chairman of the Council and receive the Chairman’s Declaration of Acceptance of Office
2 To receive apologies for absence
3 To receive any declarations of interest on any item on the Agenda under The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 of the Localism Act 2011).
4 Appointment of Vice-Chairman.
5 To approve the notes of the last Parish Council Meeting held on 14 March 2024 to be approved as the Minutes
6 Correspondence
7 Public Forum
8 Highways – general discussion
9 Planning
10 Recreation Field
10.1 Adult Exercise Equipment for the Playing Field
10.2 Matters related to the Playing Field Access
10.3 Annual Inspection report – Off Church Lane – quotes for repairs
10.4 Dog Waste Bags not being put into the waste bin on The Green – to discuss options
11 Footpaths
12 The Green
12.1 Bus Stop for the village at The Green – update on position of pole following meeting
12.2 D-Day Celebration Arrangements
13 Annual Appointment of a Safe-guarding Officer
14 To review the following:
14.1 Financial Regulations – for review and adoption
14.2 Risk Assessment 2024 (for adoption)
14.3 Standing Orders (for adoption)
14.4 Updated Asset Register 2023-20024 – for agreement
15 Finance (The Clerk) –
15.1.1 Details of income and outgoings since the last meeting held 14 March 2024 – verification of Bank Statement and Bank Reconciliation as at the 5 May 2023.
15.1.2 Vat Return
15.2 Review of Financial Commitments
15.4 Audit 2023/24 - End of Year reconciliation – to be accepted and signed
15.5 Annual Internal Audit Report 2023/24 – to note
15.6 The Annual Governance Statement 2023/24 (Section 1) – for approval and agreement
15.7 The Accounting Statements 2023/24 (Section 2) – for approval and signature by the Chairman as soon as practicable
15.8 AGAR Part 2 Certificate of Exemption – to note and agree – to be signed by the Responsible Financial Officer followed by the Chairman. The RFO to submit the Certificate of Exemption to the External Auditor
15.9 Arrangements for the exercise of Public Rights - to note
15.10 Parish Council Insurance Renewal – insurance policy expires 31 May 2024
15.11 Payments List for authorisation
15.12 Review of Bank Mandates
16 Items to be discussed at the next meeting
17 Date of Next Parish Council Meeting – Thursday 11 July 2024