Agenda - Annual Parish Council Meeting - 18 May at Sedgebrook Social Club 7 pm
AGENDA
1 To elect the Chairman of the Council and receive the Chairman’s Declaration of Acceptance of Office
2 To receive apologies for absence
3 To receive any declarations of interest on any item on the Agenda under The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 of the Localism Act 2011).
4 Appointment of Vice-Chairman.
5 To approve the notes of the last Parish Council Meeting held on 13 April 2023 to be approved as the Minutes
6 Correspondence
7 Public Forum
8 Highways – general discussion
9 Planning
9a Planning Application No: 23/727 - Preyers, Village Street - Proposed Front Porch and external/internal alterations
10 Recreation Field
10.1 Update following receipt of the report following the inspection of the play equipment
10.2 Deeds of Recreation Field - regarding future access
11 The Green - update on the lectern
12 Annual Appointment of a Safe-guarding Officer
13 Sedgebrook Parish Council to run a CPR Course?
14 To review the following:
14.1 Financial Regulations - for adoption
14.2 Publication Scheme - for agreement and adoption
14.3 Standing Orders - for adoption
15 Finance (The Clerk) –
15.1 Details of income and outgoings since the last meeting held 13 April 2023 – verification of Bank Statement and Bank Reconciliation as at the 5 May 2023.
15.2 Vat Return
15.3 Review of Financial Commitments
15.4 Audit 2022/23 - End of Year reconciliation – to be accepted and signed
15.5 Annual Internal Audit Report 2022/23 – to note
15.6 The Annual Governance Statement 2022/23 (Section 1) – for approval and agreement
15.7 The Accounting Statements 2022/23 (Section 2) – for approval and signature by the Chairman as soon as practicable
15.8 AGAR Part 2 Certificate of Exemption – to note and agree – to be signed by the Responsible Financial Officer followed by the Chairman. The RFO to submit the Certificate of Exemption to the External Auditor
15.9 Arrangements for the exercise of Public Rights - to note
15.10 Parish Council Insurance Renewal – insurance policy expires 31 May 2023 – last year of 3-year Long Term Undertaking which expires 1 June 2024
15.11 Payments List for authorisation
16 Items to be discussed at the next meeting
17 Date of Next Parish Council Meeting – Thursday 13 July 2023