Agenda - 9 February 2023
There will be a meeting of Sedgebrook Parish Council held at Sedgebrook Social Club at 7 pm
1 Chairman’s Remarks
2 Apologies for absence and reasons given
3 To receive declarations of interest on any item on the Agenda under The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 of the Localism Act 2011.
4 Notes of the last meeting held on Wednesday 23 November 2022 to be approved as the Minutes
5 List of Correspondence – circulated by email
6 Public Forum
7 Highways
7.1 General Update
8 To consider and approve the quotes received to undertake grass-cutting for a three-year period from March 2023 from P E Hempstead & Sons, Emery Grounds and Garden Maintenance UK Ltd
9 The Green
9.1 Village Green – project on the phone kiosk, tree replacement and flagpole – update
9.2 Lectern – to decide which one we purchase – to look at quotations/durability of material used
9.3 Position of waste bin on The Green
9.4 Position of bus timetable
9.5 Planters on the green – to discuss the following:-
9.5.1 Where are the planters are to be positioned?
9.5.2 When are they to be planted up?
9.5.3 Where are the costs to be covered from?
10 Recreation Field
11 Annual Parish Meeting on the 11 May 2023 – to discuss format/invitations
12 Lincolnshire Parish Councils Community Emergency Groups – request from LCC for latest version of Community Emergency Plan etc to produce an interactive community facing map via the Lincolnshire Resilience Forum website.
13 To review the following:-
13.1 Risk Assessment
13.2 Standing Orders – to be adopted at the Annual Parish Council meeting
13.3 Financial Regulations – to be adopted at the Annual Parish Council meeting
13.4 Asset Register - updated
13.5 Model Code of Practice – update following the Clerk’s attendance at SKDC on the 17 January 2023
13.6 Records Retention Policy
13.7 Media Policy
13.8 Child Protection Policy
13.9 Equality & Diversity Policy
13.10 General Privacy Notice
14 Community Funding for a defibrillator – for discussion
15 Barrowby Parish Council – a request to share costs and resources with Sedgebrook’s Community Speed Watch Group
16 Finance (The Clerk)
16.1 Details of income and outgoings since the last meeting as per the bank statements from the 5 November 2022
16.2 Verification of Bank Statements/Bank Reconciliations
16.3 Quarter end accounts as at the 31 December 2022 as circulated
16.4 Payments List for Authorisation
16.5 Mid-Year Internal Audit
17 Items for the next meeting?
18 Date of the next meeting: Thursday 13th April 2023