on Thursday 22 May 2025 at 7 pm at Sedgebrook Social Club
1 To elect the Chairman of the Council and receive the Chairman’s Declaration of Acceptance of Office
2 To receive apologies for absence
3 To receive any declarations of interest on any item on the Agenda under The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 of the Localism Act 2011).
4 Appointment of Vice-Chairman.
5 To receive written applications, consider and approve co-option of new member/s to the Parish Council
6 To approve the notes of the last Parish Council Meeting held on 13 March 2025 to be approved as the Minutes
7 Correspondence
8 Public Forum
9 Highways
9.1 Meeting on the 24 March with Lincs CC Mark Whittington, Route Manager of National Highways Phil shaw, to discuss Safety issues on the A52 and works going forward for the junctions from the A1 onto the A52.
9.2 LCC – Freedom of Information regarding ditches/dykes on Village Street/Allington Road
10 Planning
10.1 Harworth Development, Gonerby Lane, Allington – meeting held at Allington Village Hall on 23 April 2025.
11 Recreation Field
11.1 Updated quotation from KOMPAN for the repair to the seesaw and matting to be installed at the pedestrian gate access to the play area.
12 Footpaths
13 The Green
14 Annual Appointment of a Safe-guarding Officer
15 To review the following:
15.1 Financial Regulations – for review and adoption
15.2 Risk Assessment 2025 (for review and adoption)
15.3 Standing Orders 2025 (for adoption)
15.4 Updated Asset Register 2024-2025 – for agreement – no additions
15.5 Child Protection Policy
15.6 Equality and Diversity Policy
15.7 General Privacy Notice
15.8 Media Policy
15.9 Records Retention Policy
16 Finance (The Clerk) –
16.1.1 Details of income and outgoings since the last meeting held 15 March 2025 – verification of Bank Statement and Bank Reconciliation as at the 5 May 2025.
16.1.2 Vat Return
16.1.3 Internal Audit – Extraordinary Meeting to be arranged for the completion of the Annual Governance and Accountability Return (AGAR) for the year 31 March 2024/25
16.2 Review of Financial Commitments
16.3 Play Inspection Company – to confirm the inspection of the play equipment for next year only.
16.4 Parish Council Insurance Renewal – insurance policy with Clear Councils expires 31 May 2025 – the Long-Term Undertaking expires 1 June 2026
16.5 Payments List for authorisation
16.6 Review of Bank Mandates
17 Items to be discussed at the next meeting
18 Date of Next Parish Council Meeting – Thursday 10 July 2025