Meeting to be held in Sedgebrook Social Club at 7 pm

AGENDA

1    To elect the Chairman of the Council and receive the Chairman’s Declaration of Acceptance of Office

2       To receive apologies for absence  
3       To receive any declarations of interest on any item on the Agenda under The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 of the Localism Act 2011).

4       Appointment of Vice-Chairman.

5    To approve the notes of the last Parish Council Meeting held on 7 April 2022 to be approved as    the Minutes

6       Correspondence

7       Public Forum

8    Highways – general discussion

9    Recreation Field
9.1    Update following recent inspection of play equipment

10      The Green   
10.1    Village Green – project on the phone kiosk, tree replacement and flagpole – update

11.     Policies to Adopt
11.1    Complaints Procedure and Handling Method – to adopt
11.2    Abusive, Persistent or Vexatious Complaints Policy – to adopt
11.3    Dignity at Work Policy – to adopt
11.4    Grievance Policy – to adopt

12      Finance (The Clerk) –
12.1.1  Details of income and outgoings since the last meeting held 7 April 2022 – verification of Bank Statement and Bank Reconciliation as at the 31 March 2022.
12.1.2    Quarter End Accounts as at 31 March 2022
12.1.3    Vat Return
12.2    Review of Financial Commitments
12.3    Audit 2021/22 - End of Year reconciliation – to be accepted and signed
12.4    Annual Internal Audit Report 2021/22 – to note
12.5    The Annual Governance Statement 2021/22 (Section 1) – for approval and agreement
12.6    The Accounting Statements 2021/22 (Section 2) – for approval and signature by the Chairman as soon as practicable  
12.7    AGAR Part 2 Certificate of Exemption – to note and agree – to be signed by the Responsible Financial Officer the Chairman.  The RFO to submit the Certificate of Exemption to the External Auditor
12.8    Arrangements for the exercise of Public Rights - to note
12.9    Parish Council Insurance Renewal – insurance policy expires 31 May 2022 – 2nd year of 3 year Long Term Undertaking which expires 1 June 2024
12.10    Payments List for authorisation:
    
12.10.1    Clerk    Monthly Pay – April     £475.70
12.10.2a Community Cleaner    Monthly Pay – May    £85.40
12.10.2b Community Cleaner    Monthly Pay – June    £85.40
12.10.3    Cartridge Save Ltd    Ink Cartridges x 2 HP62XL    £44.62
12.10.4    P E Hempstead & Sons    Grass Cutting    £123.06
12.10.5    BHIB Ltd    Insurance    £403.20
12.10.6    Upper Witham Drainage Board    Rec. Field drainage rates         £7.67
12.10.7    Siobhan Hensby    For the sketch of The Green    £100.00
        
13      Items to be discussed at the next meeting

14      Date of Next Parish Council Meeting – Thursday 7 July 2022

 

Published: Wednesday, 11th May 2022